Date: June 10, 2026

Time: Approximately 7:40 PM (America/Denver)

Meeting type: Regular board meeting

Location: Not specified

Attendance

• Michelle Wixom
• Jordan Hoffman
• Dave Wright

Quorum: Yes. All current board members were present.

Call to Order

The meeting was called to order at approximately 7:40 PM.

Approval of Agenda

The agenda was reviewed and accepted by unanimous consent.

Motions and Decisions

1. Board Expansion (3 to 5 members)
   • Motion: Expand the board from 3 to 5 members.
   • Details: Two new seats will be at-large (non-officer) roles to provide flexibility for filling vacancies and supporting officer transitions.
   • Vote: Passed unanimously (3–0).
2. Election Structure and Schedule
   • Motion: Open all five board seats for the inaugural election.
   • Eligibility: Nominees must be registered members in good standing with dues paid.
   • Voting method: Digital/electronic.
   • Voting window: July 24–31, 2026 (7 days).
   • Results announcement: August 1, 2026.
   • Vote: Passed unanimously (3–0).
3. Nomination Period and Member Meeting
   • Motion: Open nominations immediately for a 30-day period.
   • Member meeting: Hold a mid-July meeting (approximately July 13–24) to present nominees and provide training on the voting process.
   • Board meeting: Hold an official board meeting July 19–22 prior to the member meeting.
   • Vote: Passed unanimously (3–0).
4. Board Term Lengths
   • Motion: Adopt term lengths to stagger continuity.
   • Terms:
     • Two at-large seats: 1-year terms (annual election).
     • Vice President: 1-year term for the inaugural election; 2-year terms thereafter.
     • President: 2-year term.
     • Secretary: 2-year term.
   • Vote: Passed unanimously (3–0).
5. Tax Filing Extension
   • Background: The Secretary has filed an IRS extension.
   • Motion: Extend the tax filing deadline to July 31, 2026, pending CPA review of financials.
   • Vote: Passed unanimously (3–0).

Officer and Role Notes